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1. Application

This privacy policy relates to

  • How we handle information received or collected about you as an individual through the Website,
  • How we communicate with you as an individual, and
  • Your rights as an individual in respect to such information and communications.

It does not relate to information about companies held and processed by us.

2. Definitions

In this privacy policy references to

  • “we”, "us" or "our" are to Adaptation Research Alliance whose registered address is at Adaptation Research Alliance, c/o SouthSouthNorth, 55 Salt River Road, Salt River, Cape Town 7925, South Africa;
  • “the Website” are to www.adaptationresearchalliance.org and any other website owned or operated by us.

3. Information we collect

  • Data Processing: Your personal information, including your email address, will be processed for the purpose of managing your ARA membership and sending relevant communications. We will only use your data for these specified purposes and in accordance with this Privacy Policy.
  • Data Protection: We are committed to protecting your personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable.
  • Your Rights: You have the right to access, rectify, erase, restrict processing, object to processing, and data portability in relation to your personal data. To exercise these rights or to opt-out of email communications at any time, please contact [insert contact information].
  • Data Retention: We will retain your personal data only for as long as necessary to fulfil the purposes of your membership, unless a longer retention period is required or permitted by law.

The information which we collect may include

a. Any personal details about you as an individual which you provide to us through forms on the Website and emails exchanged with us or any of its personnel, such as your name, address, telephone number, job title etc.

b. Your preferences and use of email updates, as recorded by emails that we send you.

c. Your IP Address, a string of numbers unique to your computer that is recorded by our web server when you request any page or component of the Website. This information may be used to monitor your usage of the Website.

4. Use of your information

a. Any information about you as an individual which we collect from the Website will be used in accordance with the UK Data Protection Act 1998 and other applicable laws.

b. We may need to pass your personal information to other companies for administrative purposes. We may use third parties to carry out certain activities, such as processing and sorting data, monitoring how visitors use the Website and issuing our e-mails. Third parties are not allowed to use your personal information for their own purposes. For these purposes your details may be transferred outside the European Economic Area (EEA) and you consent to such transfer by using the Website.

c. We may transfer your personal information to a third party as part of a sale of some or all of our organisation and assets to any third party or as part of any organisation restructuring or reorganisation, in which event we will take steps to ensure that your privacy rights continue to be protected.

d. We will not sell or pass on your personal information to any other person, except a company within our group or in accordance with paragraph 4(d) above, or if we are required or permitted to do so by law.

5. Cookies

a. Cookies may be used by the Website to allow us to recognise you and your preferred settings e.g. to store your ID and password for future sessions. This saves you from re-entering information on return visits to the Website. You have the option not to use this feature, in which event no cookies will be retained on your computer.

b. If the site has a secure log-in for our registered users, it may use a temporary ’session cookie’ in order to perform the secure login to our website. This cookie contains no personal information, just a long random number, and is deleted from your web browser when you exit the Website.

c. Temporary cookies are used in the transactional part of the Website to authenticate you as an authorised user after you have logged in.

d. Your browser may be capable of being programmed to reject cookies, or to warn you before downloading cookies, and information regarding this may be found in your browser’s ‘help’ facility.

For an explanation of cookies see the All About Cookies website.

If you have any questions regarding the use of cookies please contact us.

Below is a table of all cookies on this website – their name, type and purpose:

Cookie Type Cookie Name Cookie Purpose
Session & TYPO3 Content Management Cookie session & fe_typo_user We use session cookies to record an individual users preferences that the user has specified, so that each time the user returns their preferences remain. Commonly this would be language settings, shopping carts, anything where you have indicated a preference. Where forms are used on the site, we hold the information in a session cookie so that we can improve the user experience on the site. Should a user, for example, forget to fill in parts of a form when submitting a form, we can auto-fill the values for those fields that have been filled in, thereby reducing the amount of fields a user needs to amend. This information is stored only in your browser and is destroyed once your browser is closed.
Google Analytics __utmz __utmc __utmb __utma These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site for you. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

We use third party companies as suppliers for some of our functions. Their use of the data is controlled by our contract with them and they are only allowed to use the data strictly for the purpose we have stated e.g. the data is not used in connection with data from other companies and we are not tracking user behavior outside our own sites. 


6. Other Websites

This privacy policy only covers the Website. Any other websites which may be linked to by the Website may be subject to their own privacy policy, which may differ from ours and we are not responsible for the content provided on any third party web sites.

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